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Invoice Tracking Center

Invoice Tracking Center

The Invoice Tracking Center (ITC) was developed by Verbella to meet a growing demand from small to medium sized A/P Departments, looking for SAP Invoice Processing Automation. Over the past ten years, most SAP customers have either implemented or explored implementing an Accounts Payable Invoice Processing Automation Solution. In many cases due to the costs of Software and Services, it was impossible to justify the length of time to achieve an acceptable ROI.

That all changed with the development of the Verbella Invoice Tracking Center, a reasonably priced product that achieves full Invoice processing automation.  When used with ABBYY or Kofax OCR software for classification and data extraction, and a Certified SAP ArchiveLink Content Repository for Document Storage, it is a complete solution.

It provides invoice capture, starting with the initial receipt of the invoice, whether by mail (paper), electronically via email or fax, EDI or from vendor portals.  The invoices are then processed with an OCR engine, such as ABBYY or Kofax,  that classifies the invoices and extracts the data.  An SAP Certified Content Server is used to store the document image, and the meta data and a link to the image is passed directly to the ITC record inside of SAP.

The ITC when used with Kofax and an SAP Content Server, delivers: automated data entry, duplicate checking, audit functionality, non-PO approvals, PO exception handling, Auto-Posting and visibility into the Invoice process.  All delivered inside of SAP in 6 – 8 Weeks

Have the Invoice Tracking Center PDF sent to you here

The ITC Product is an awesome product, it’s full of features that A/P departments crave, but without the enormouse price tag that other big software vendors charge for those same features.  The ITC was designed for small to medium A/P departments that require all the Invoice Processing Automatation features, without the lengthly and costly deployment.    

John Walls

President and CEO, Verbella CMG, LLC

Invoice Tracking Center – Solution Overview

The Verbella ITC when paired with ABBYY FlexiCapture for Invoices or the Kofax Transformation Modules (KTM), provides a complete Invoice Processing Solution for Accounts Payable. Kofax KTM advanced technology is used to run Optical Character Recognition (OCR) on incoming documents from either a scanner or a monitored email inbox. Once OCR has been performed, the incoming documents will be first classified, and then based on the classification specific information will be extracted from the Image, such as the Invoice Amount, Invoice Number, PO Number. This data will then be validated by a Processor in the KTM Validation module and then released to the Verbella ITC that resides inside of SAP.

Once in the Verbella ITC, the document can be automatically parked or posted and exceptions handled efficiently by A/P knowledge workers.


Invoice Tracking Center

ITC – Features and Functionality

Although Features and Functionality may differ between deployments based on customer’s specific requirements, all baseline ITC installation include;

  • Integration into Kofax Capture or any other OCR Software Package
  • Document Image Display via integration into any ArchiveLink Certified Content Repository, and SharePoint (V-Link Required)
  • Integration into Vendor Portals such as the Taulia Portal
  • Approvals via Email or Mobile Devices
  • PO based Invoice Exception Workflow
  • Automatic Posting or Parking of Invoices when applicable
  • Reporting and Tracking History of all Invoices “Who did what, When”
  • Mass Printing and Downloading of selected Images
  • Automatic and multi-level Vendor Invoice Duplicate Check
  • View the status of all Invoice at a glance
  • Processing Performance and Analytics


Invoice Tracking Center

Invoice Tracking Center – Benefits

Listed below are some of the benefits of the Invoice Tracking Center and project justification for deploying such a solution:

  • Management has immediate access to all liabilities once scanned
  • No “Black Holes”, know the status of each and every Invoice as soon as the mail is opened
  • Ability to Manage and Measure the Invoice Process – Discover and Isolate bottlenecks
  • Identify Problem Vendors – Invoices always missing a PO, No requester info
  • Non-PO based Invoice Approval and Coding Workflow
  • Compliance – using a chart of Payment Authority to limit approvals
  • Collaborate with other departments through “ITC Notes” attached
  • Reporting and Tracking the history of all Invoices “Who did What, When”
  • Mass Printing and Downloading of selected Images
  • Portal, OB10 and EDI integration