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V-Link SAP SharePoint

V-Link SAP SharePoint

V-Link SAP SharePoint connector allows companies to leverage their investment in both SAP and SharePoint. Whether your organization is using SharePoint On-Prem or through O365, the V-Link connector allows SAP to communicate with SharePoint via the standard SAP ArchiveLink interface just as if it was the SAP Content Server, or an OpenText Archive Server. In addition to storing documents, V-Link also allows SAP through a web service, to update the metadata for a stored document whenever a business event is raised for the corresponding document. For instance, Accounts Payable may attach an image to a Parked document in SAP, the metadata for that Parked document is then sent to SharePoint. Once the Parked document is posted any information that had been updated is also now sent and updated within SharePoint.

V-LINK for SharePoint can target any SharePoint Site and leverages SharePoint’s Index and Search capability, which offers powerful metadata search capability.

Verbella provides 8 pre-defined Business objects within SAP and easily configured. The following object types are ready for deployment during install:

Vendor / Accouting Document (BKPF) Customer Master (KNA1)
Vendor Master (LFA1) Mater Master (BUS0001)
Sales Orders (VBAK) Delivery Notes (LIKP)
Customer Invoices (VBRK) Verbella ITC Record (/VCMG/ITCW)

NOTE: The configuration is not limited to the objects listed.  Addition Object can be configured and set up as needed per customer requests.

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V-LINK for SharePoint” is a step towards simplifying the integration between SAP and SharePoint and enable customers to break down the barriers and democratize the data beyond the walls of ERP applications. We have built a solution that is stable, scalable to enable enterprise-grade integration between SAP and SharePoint.

Anand Shankar

Sr. Solution Architect / Consultant, Verbella CMG, LLC

V-Link SAP SharePoint – Functionality and Uses

V-Link SAP SharePoint is sold in 2 levels, “Base” and “Base + Metadata”. The Base license allows users to scan and upload a document from SAP and have the images linked to the transaction inside of SAP. The “Base + Metadata” license allows users not only the ability to store documents but also to include metadata when the document is stored and then again if the document is ever updated.

The full V-Link license is generally used for Vendor Invoices in Accounts Payable, especially when an A/P automated solution is being and the status of documents is constantly changing. It’s also commonly used with Master data in SAP, where metadata is dynamic.

V-Link SAP SharePoint

V-Link SAP SharePoint Components

V-Link is comprised of a Web-based component and when used with the “Base + Metadata” license an SAP Transport is provided containing the necessary SAP Programs.

  • An HTTP Handler is used to act as middle-ware between SAP and SharePoint via the SAP ArchiveLink protocol. This component is used to store, update, delete and retrieve images in SharePoint.
  • The HTTP Handler can be installed anywhere, it doesn’t have to be installed on the SharePoint Server, making it ideal for Office 365 environments.
  • The V-Link-Update Metadata Web Service is used to update the metadata stored in SharePoint. This requires the Verbella SAP transports to be installed. No other software is required.
  • SAP Security via signature is fully supported.
V-Link SAP SharePoint